University of Wisconsin–Madison

Steps for a Successful Move-In

The moon rises over the W crest adorning the west side of Witte Residence Hall as sun sets on the UW–Madison campus.
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UW–Madison fall move-in is just days away! To help prepare for a smooth move-in experience, please partner with us to share the responsibility of keeping our campus healthy and safe. Students can bring up to two helpers during move-in and everyone must wear face coverings during the process and maintain physical distancing from other residents and their helpers.

Testing Appointments

Students are required to be tested for COVID-19 on their move-in day, even if they have previously tested positive. Students should follow these directions to schedule an appointment at their testing location. If your student has previously tested positive for COVID-19, they should follow these steps to submit a prior test result. Recurring testing will begin Wednesday, September 2 — University Housing will share more details on recurring testing for residents soon.

What to Bring

  • Valid government-issued photo ID (to receive your Wiscard)
  • Printed parking permit (available to download in the “Move-In” section of My UW Housing)
  • Cell phone
  • Face coverings (required for you and all helpers)
  • Bed sheets (twin XL, twin with extra deep corners, or jersey sheets)
  • Blankets and pillows
  • Water
  • Rubber mallet (to assist with lofting)
  • See what furnishings are provided and what Bucky would bring for a additional items to bring and items that are not allowed

Wiscard Information

Enrolled students at UW–Madison are required to get a Wiscard (the official UW–Madison photo ID) that will allow them to access their residence hall, pay for items at dining markets and convenience stores, and use other campus services. Students should check their email for an invitation to request their Wiscard. If your student has questions or didn’t receive an email, they should contact the Wiscard Office directly.

Important Note: requests must be received at least two business days before your student’s move-in day to ensure cards are ready before move-in. Students will be given their Wiscard during move-in at no cost after presenting a valid government-issued photo ID.

On Move-In Day

At around 6:00 a.m. CDT on your student’s move-in day, they will receive a reminder text to the cell phone number they have listed with University Housing with directions. If a student is arriving by taxi or bus, they will go to their hall desk to check-in.

Step 1: Arrive at Your Entry Point
Entry points for each residence hall community can be viewed on our fall move-in map.

Step 2: Check In
After reaching the entry point and parking, students should reply to the reminder text and inform Housing of their arrival. Students should also include a short description of their vehicle (e.g. make, model, and color). Staff will come to scan their printed parking permit, verify their identity, and check them in. Students will be given their room key, Wiscard, a moving cart, and a bag of giveaway items.

Step 3: Move In
Each student/family will have 90 minutes to move in from the start of the assigned move-in time. After 90 minutes, you must move your car. Long-term parking will not be available on campus during move-in, but City of Madison parking ramps are available. Moving carts must be returned upon completion of move-in.

Step 4: Set Up Your Room
Beds will be set at half lofting height. Staff will not be available to assist with lofting during move-in. Students can request assistance via a maintenance request after move-in.

Step 5: Remove Trash and Recycling
To minimize touch-points, all trash and recycling should be removed from a student’s residence hall room. Trash/recycling rooms will not be available on a student’s floor during move-in.

Step 6: Get Tested for COVID-19
A QR code will be sent to your student’s phone before their appointment, which they’ll need to present when they arrive. Remind your students to wear a face covering and maintain a six-foot distance from others in line. Students will receive their results via a MyUHS secure message within 72 hours. If your student does not have a phone, staff will verify their identity with their government-issued photo ID or birthdate.

Step 7: Connect to the Internet
To connect to UWNet, UW–Madison’s wireless Internet service, simply select it from the list of networks and launch any web browser. Students will be automatically redirected to a registration page where they can enter their NetID information.

Questions and Additional Information

Find additional information from University Housing on their Fall Reopening Guide. You or your student can also contact University Housing directly.